Podcast Automation — Rose & Slate Consulting
Podcast Automation Service

Your show runs.
Your system
handles the rest.

We build AI-powered workflows that turn your raw recording into a complete content package — transcript, show notes, social posts, and more — automatically, every episode.

Book a clarity call → See what's automated
What happens after you record
⏱
~30 min
Recording to full content package
📄
3–4 hrs
Saved per episode
⚡
14 steps
Fully automatable in your workflow
✓
Zero code
Built for you, runs itself
The process

Built for you.
Runs without you.

We map your workflow, build the automation end to end, and hand you a system that runs every time you record — no maintenance, no manual steps.

01
🎙
Clarity call
We map your show, your tools, and every step you want automated. No guesswork — just a clear plan built around your workflow.
02
⚙️
We build it
Your workflow is built in Zapier, tested end to end with real audio, and tuned to your voice. You don't touch a thing.
03
📁
You record
Upload your episode to Google Drive. The moment it lands in your folder, the entire workflow fires automatically.
04
✉️
Content arrives
30 minutes later you get an email. Your full content package — transcript, show notes, social posts — is waiting in Drive.
What gets automated

Every step.
Mapped for you.

25 steps across four phases of your podcast. Here's exactly what can run automatically, what needs a light human touch, and what only you can do.

Already built
Fully automatable
Partially automatable
Needs a human
Pre-production
Recording
Post-production
Distribution
Everything that happens before you hit record — guest research, outreach, interview prep, and scheduling. All triggerable from a simple form submission.
Fully automated
Guest research brief
AI researches your guest and writes a 200-word brief — background, recent work, talking points — delivered before your recording.
Claude AIPerplexityZapier
Fully automated
Interview questions
Claude generates 10 tailored questions from the guest brief — ordered warm to deep. Ready in your inbox before the call.
Claude AIZapier
Fully automated
Guest outreach email
Claude drafts a personalized invitation email in your voice, referencing the guest's recent work. You review and send.
Claude AIZapier
Fully automated
Calendar invite
Once your guest confirms via your booking form, a calendar invite fires automatically with all the recording details.
ZapierGoogle Calendar
Partially automated
Episode planning
Claude suggests episode structure and talking points. You approve and personalize the final plan before recording.
Claude AI
Host approves final structure
Needs a human
Guest relationship
Building rapport, pre-interview calls, making guests feel welcome. The warmth that makes a great episode — irreplaceable.
Host
The moment you stop recording, the entire workflow fires. This phase is where your automation begins — triggered by a new file landing in your Drive or Zoom folder.
Built for you
File detection
The moment your recording lands in Google Drive or Zoom cloud, Zapier detects it and fires the entire workflow automatically.
ZapierGoogle DriveZoom
Built for you
File organization
Your recording is copied into your dedicated client folder — named, organized, and ready for every step that follows.
ZapierGoogle Drive
Needs a human
The interview itself
The conversation, the follow-up questions, the energy, the connection. The irreplaceable heart of your show.
Host
Where the most time is saved. Everything here fires automatically the moment your recording uploads — no triggering, no checking, no chasing files.
Built for you
Transcription
Audio sent to AssemblyAI and transcribed in ~10 minutes. Returns full text with timestamps and speaker labels.
AssemblyAIZapier
Built for you
Transcript cleanup
Claude removes filler words, fixes speaker labels, and formats for readability. Rough to 95% clean — automatically.
Claude AIZapier
Built for you
Show notes
Claude writes structured show notes in your brand voice — summary, key takeaways, timestamped highlights, guest bio.
Claude AIZapier
Built for you
Social content batch
Platform-specific content from the transcript — LinkedIn post, Instagram captions, X posts, and pull quotes for graphics.
Claude AIZapier
Fully automated
Newsletter draft
Claude writes an email newsletter from the transcript — ready to drop into Mailchimp or ConvertKit for your list.
Claude AIZapier
Fully automated
Blog post draft
Claude converts the transcript into a long-form SEO blog post saved directly to Google Docs — ready to edit and publish.
Claude AIZapier
Fully automated
Save to Google Docs
Every output saved as a named Google Doc in your episode folder. Organized, labeled, and ready to review.
ZapierGoogle Docs
Fully automated
Email notification
You get an email the moment your full content package is ready. No checking, no waiting — it comes to you.
ZapierGmail
Partially automated
Audio editing
Descript auto-removes silences and filler words. Final editing decisions — pacing, cuts, music — still need a human ear.
Descript
Human does final edit pass
Partially automated
Episode title
Claude suggests 5 title options and a platform description. You pick the one that fits and make it yours.
Claude AI
Host selects final title
Needs a human
Final content review
You read and approve all AI-generated content before anything publishes. Non-negotiable — your name is on it.
Host
Getting your episode into the world — and your clips in front of new audiences. From Social Bee scheduling to newsletter sends, distribution can be almost entirely hands-off.
Built for you
Clip captions
For each Opus Clip export, Claude writes a Facebook caption and hook text — sent to Social Bee as a draft, ready to schedule.
Claude AIOpus ClipZapier
Partially automated
Social scheduling
Content sent to Social Bee as drafts automatically. You review and approve before anything goes live.
ZapierSocial BeeBuffer
Human approves before scheduling
Partially automated
Podcast host upload
Show notes and metadata auto-populate on Buzzsprout. Audio upload is often still manual on most platforms.
ZapierBuzzsprout
Audio upload often still manual
Fully automated
Newsletter send
Once approved, your newsletter fires automatically via Mailchimp or ConvertKit on publish day.
ZapierMailchimp
Needs a human
Graphic design
Episode artwork, quote graphics, audiograms — needs a human designer or a tool like Canva. AI writes the copy, not the visual.
CanvaDesigner
Needs a human
Community engagement
Responding to comments, DMs, and listener questions. Real connection requires a real person.
Host
The value

See what this is
actually worth to you.

Adjust the sliders to match your show. The math does the rest.

Episodes per month 2
Hours spent per episode (currently) 4 hrs
Your hourly rate $75/hr
Time saved by automation 75%
YOUR MONTHLY NUMBERS
Hours currently spent
8 hrs
Hours saved by workflow
6 hrs
Value of time saved
$450
Workflow cost (Full Suite)
$297/mo
Tool costs
~$40/mo
Net monthly value
$113
At 2 episodes/month saving 6 hours, this workflow pays for itself and puts $113 worth of your time back every month.
Pricing

Simple, transparent.
Built around your show.

One-time setup fee to build and test your workflow. Monthly retainer to keep it running, updated, and growing with your show.

Get started
Starter
Post-production automation. The highest-value workflow — recording uploads, content package is ready in 30 minutes.
$500 one-time setup, then
$197
/mo
Maintenance + support included
Includes
Google Drive trigger
AI transcription (AssemblyAI)
Transcript cleanup
Show notes in your voice
Social content batch
Google Docs delivery
Email notification
Most popular
Complete service
Full Suite
Pre-production through distribution. Every automatable step, built and maintained for your show.
$1,200 one-time setup, then
$297
/mo
Maintenance + support included
Everything in Starter, plus
Guest research brief
Interview questions
Guest outreach email
Calendar invite automation
Newsletter draft
Blog post draft
Clip captions (Opus Clip)
Social Bee scheduling
Tailored to you
Custom
You choose the steps. We build exactly what your show needs — nothing more, nothing less.
Setup from
$800
Monthly retainer from $147/mo
Perfect for
Shows with unique workflows
Specific platform needs
Adding to existing systems
Opus Clip + Social Bee only
Any combination of steps
Book a call to scope it out
Ready to build
Let's map your workflow
and build it together.
Book a clarity call. We'll walk through every step of your show, decide exactly what to automate, and build a workflow that fits how you work — not a template.
Book a clarity call →
Or reach out directly
michelle@roseandslateconsulting.com
509-294-4570
roseandslateconsulting.com